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Goals and ideas
2/28/01

These are some ideas.  We plan to meet the goals for phase one during the 2000- 2001 school year.

1. Begin tracking web statistics.
2. Find sports web reporter.
3. Find calendar web reporter.
4. Find announcements web reporter.
5. Set up email announcements mailing list system (Like Inman's)
6. Define web reporter responsibilities and methods.
7. Publicize web to Grady Community and beyond.
8. Determine teacher interest in learning to build their own pages.
9. Identify web supporters in Grady community and beyond.
10. Determine funding requirements and sources.

Initial web reporter responsibilities

1. "Own" the content of specific pages.
2. Make sure owned pages are correct and current.
3. Publicize owned pages to page constituency.
4. Develop new content for owned pages.
5. Improve useful ness and navigation of owned pages.
6. Send content updates to webmaster.
7. Develop methods and templates for updating content. (That don't overwork the webmaster)

Initialize the list:

1. With the webmaster, initialize mailing list service.
2. Set up mail list registration on Grady-On-Line.
3. Publicize the list to Grady Community.
4. Accept initial requests and add folks to the initial list.
5. Develop a method for collecting, typing and approving Grady announcements.  Collecting the content is the most important and the most difficult task.
6. Develop template (how the mail looks).
7. Develop schedules and triggers for mailings.
8. With the webmaster, set up new Grady announcement pages, an archive of the mailings.
9. The mailing list is totally private - only Grady can use the list.

  Ongoing

1. Collect (typed via email if you can get them) announcements each day from trusted sources.
2. Organize them into a template so they have a consistent look.
3. Get approval or delegated approval if from trusted sources.
4. Send announcements (via email) to webmaster for publishing on the Grady announcement pages.
5. Send announcement to school staff for distribution on paper and or posting to bulletin boards.
6. Assemble announcements, into email bulletin.
7. Send the email bulletins to the Grady mailing list.
8. Administer the mailing list - (delete wrong addresses).
9. Publicize the service.
10. Tell folks to sign up via the Grady On-Line mail list registration page.

Internet availability at Grady

  1.  How many workstations at Grady have Internet access?

  2.  Where are the workstations and what is their availability to students, faculty and staff?

  3.  Do students' class assignments or extracurricular activities require or benefit from Internet access?

  4.  How many Grady families have access to the Internet from home?

  5.  Do Grady workstations filter Internet content?

Email usage

  1.  Do teachers and staff use email to communicate with students and parents.

  2.  Do all teachers and staff have email accounts.

Grady On-Line Usage

  1.  How many students, faculty, staff, and parents, know about Grady On-Line?

  2.  How many students, faculty, staff and parents visit Grady On-Line and why?

  2.  Who, outside of the Grady community, visits Grady On-Line?

  3.  What are the most visited pages on Grady On-Line?

  4.  How do they use Grady On-Line?

  5.  What suggestions have user made for improving Grady On-Line?

Grady On-Line Content, Navigation, and Performance

  1  How does Grady On-Line compare to other school's web sites?

  2.  Does the content meet the needs of the users?

  3.  Is the content easy to find?

  4.  What new content have users requested?

  5.  What new content is currently planed?

  6.  Is the content accurate and up-to-date?

  7.  Is the site always up and working?

  8.  Do the pages load quickly?

  9.  Do the pages work with all or most browsers?

Management, Architecture, and Funding?

  1.  What is the management structure for Grady On-Line.

  2.  What hardware, software, and connectivity is available for managing Grady On-Line?

  3.  What is the budget for Grady On-Line?

  4.  Who funds Grady On-Line?

  5.  Does Grady On-Line crash anyone's browser?

Resources

  1.  Are their students, faculty, parents, businesses, et al interested in supporting Grady On-Line?

  2.  What role does the web play in a Magnet School of Communications?

  3.  What roles does the web play in Magnet Schools of Communications nationwide?

  4.  Can Grady On-Line support or enhance student publications?

Guidelines

  1.  Are there well understood guidelines for content (such as student names) on Grady On-Line?

  2.  Other guidelines.

Publicity

  1.  Make sure Grady On-Line's address is on as many school and community publications as possible.

  2.  Identify those in the Grady community who are frequent and enthusiastic web surfers.  Encourage them to visit the site, comment on the site, and participate on the site.

Content and Management

  1.  Identify volunteer Grady Web Reporters who will take responsibility for the accuracy and freshness of  sections of Grady On-Line.  For example, a PTSA reporter, a sports reporter, a "correct teacher information" reporter, a daily announcement reporter.

  2.  Determine a method for keeping the webmaster from working 80 hours a week on the site.

  3.  Identify students working on school publications who may be interested in adding to their skills or qualifications via on-line journalism.

General

  1.  Concentrate on increasing value of the site and value to those working on the site without generating a lot of new work for students, faculty, and staff.

  2.  Make positions available to students with a desire to learn more about the on-line environment.

  3.  Make Grady On-Line a model for great schools sites and make the Grady On-Line Management methods available to school sites around the city, state, nation, and world.

  4.  Avoid making Grady On-Line the sole source of any kind of vital school information.  Always consider the availability of web access to the Grady community.

  5.  Take advantage of the ample web and technology resources in the Grady community, in the Grady neighborhood, and Atlanta at large.

To be determined.

How to deal with personal information.

Rules for decorum and politeness.

Templates.

Method for submitting changes.

What every web worker needs to know.

1-25-01

Current Grady Foundation Page
Current Alumni Page

1. Put responsive email address on Foundation Pages
2. Form a Foundation web leader / committee / manager / reporter.
3. Redesign the Foundation/Alumni pages:
4. Combine Alumni pages with Grady Foundation pages.
5. Develop a "brochure" for the Foundation "home" page.
6. Get images of the Foundation projects.
7. Design a navigational structure for finding information on the Foundation Pages.  That is, figure out what information folks want to see on the pages and make it easy for folks to find.
8. Create the pages (this is artistic part)
9. Consider an alumni email list and dove-tail it that with the Alumni Directory project. (easy to do and free)
10. Do periodic spams to the alumni/supporter mailing list.
11. Consider a guest book or other method for Alumni to add and read comments. (easy to do and free)
12. Publicize the Foundation web pages at every opportunity, in every Foundation announcement, mailing, etc.
13. Think of it as "the place" for Grady alumni, supporters and the school community.
14. Think of as "the place" of "record" for the Foundation and Foundation activities.
15. Build the new pages and develop a process with  the webmaster to publish them.
16. Do this a little at a time.